habib foundation university job

Administration Officer at Habib University Foundation in Karachi

habib foundation university job

Administration Officer
Position Title Administration Officer – Housing, Travel and Logistics for International Employees
Department University Planning
Reporting Relationship Planning Associate – Faculty Recruitment
Scope of the Position
The Administration Officer – Housing, Travel and Logistics for International Employees will be responsible for assisting the Faculty Recruitment department with housing, travel and logistics support for international employees. S/he will be the point of contact for all administrative needs and queries of the international employees. The person in this position must be well versed with the layout of Karachi city and services available within the city..
Summary of Key Functions

Specific Roles and Responsibilities:

1. Housing for International Employees:

  • Design and develop systems for housing in Karachi for international faculty and staff of Habib University
  • Conduct a survey of residential locations within the city’s safest areas, identifying renting options and charting accessibility of services within the area
  • Will be the point of contact between Habib University and estate agents/ owners in preparing housing contracts and legal documents as required

2. International Employee Travel and Work Support Services

  • Design and develop systems for housing in Karachi for international faculty and staff of Habib University
  • Responsible for arranging travel to and from Pakistan for all international employees and their families upon relocation
  • Develop a strong and conducive relationship with local immigration offices, international embassies/ consulates and local government offices

3. Logistical Support

  • Develop a strong and conducive relationship with local immigration offices, international embassies/ consulates and local government offices
  • Design and develop systems for transportation of international employees, preparing necessary documentation and contracts/agreements as needed.
  • Provide administrative support for international employees in terms of banking, schooling for children, tax payments, driving license, etc.
  • Provide support in drawing up contracts/agreements for housing, cars, etc.

4. General Responsibilities

  • Serve as point of contact for all international employees.
RequiredQualification, Experience and Skills
Qualification and Skills Required
  • Minimum Bachelor’s degree in Management with at least 3 years of experience of working with international/ expatriate staff
  • Should have excellent English communication skills

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